Delhi Administration Stenographers' Welfare Association (Regd.)
C/o. DGEWF, Room No. 126, 1st Level, Delhi Secretariat,
I.P. Estate, New Delhi-110002.
E-mail: gnctdss_daswa@yahoo.com
gnctdss.daswa@gmail.com
Note: Please note that DASWA is not functional presently and all the stenographers working under GNCT of Delhi are fighting for their rights under one banner i.e. Government of NCT Employees Welfare Association (R) and all are associated with them only. Just to provide information with regard to Cadre Restructuring of Stenograpehrs, this blog has been used for communication purpose.
BRIEF
POINTS ON THE GRIEVANCES OF STENOGRAPHERS OF GNCTD
Respected Sir,
Most
respectfully, the grievances of Stenographers’ working under GNCT of Delhi
(Employees of GNCT of Delhi) are submitted as under :-
1. There
is acute stagnation in promotions therefore, more posts at Sr. PA level
and above be provided to give sufficient avenues of promotions to this
cadre at par with CSSS cadre of Government of India by following guidelines of
DoPT. Hence, there is
a need of cadre restructuring in the cadre. Detailed
background note on stagnation and restructuring of stenographers cadre is
enclosed for kind perusal.
2. Promotions to the Stenographers Grade-II
to Grade-I / Sr. P.A. are getting delayed as Statutory Rules could not be updated by the Services Department as per
guidelines of DoPT vide O.M. No.AB.14017/61/ 2008-Estt.(RR) dated
24.03.2009, which was also endorsed to GNCT of Delhi and moreover circulated by
Services Department itself to all other departments for implementation. It has
already been represented many times that RRs be amended as per 6th
CPC report at the earliest so as to provide due avenues of promotions to
Stenographers.
3.. Therefore, it is once again requested that
till the amendment in RRs as per DoPT Guidelines takes place, all the vacant posts of Stenographers be
filled up at the earliest considering eligibility criteria as per
abovementioned DoPT Guidelines including DPC for the post of existing
vacant posts of PPS.
4. Further, it is also once again requested
that proposal for requisite amendment in RRs may also incorporate change in nomenclature of posts of Stenographers cadre in GNCT of Delhi as
per CSSS (GOI) pattern (Stenographer, Personal Assistant, Private
Secretary).
**************
BACKGROUND
NOTE
On stagnation in promotions and
Restructuring of Stenographers’ Cadre
STAGNATION IN STENOGRAPHERS’ CADRE:
1. Stenographers
of GNCT of Delhi were earlier covered under Delhi Administration Subordinate
Service (DASS) Rules, 1967 and they were provided dual avenues of promotions as
there were bleak chances of promotions in their own cadre. On recommendation of
UPSC, Services Department of GNCT of Delhi
stopped the dual avenues of promotions and further MHA advised for
restructuring of Stenographic cadre in GNCT of Delhi with the spirit to provide
all the service conditions at par with CSSS.
2. On
various representations of Delhi Administration Stenographers’ Welfare
Association, Stenographers Cadre of Delhi Government was restructured in the
ratio of 40:40:20 (Grade-III, Grade-II and Grade-I) in accordance with the
guidelines of DoPT on the pattern of CSSS Rules and separate GNCT of Delhi
Stenographers Service Rules, 2008 were framed and subsequently vide
notification dated 21.02.2011, post of PPS was also made available with the
approval of UPSC at par with CSSS Rules.
3. Accordingly,
posts in Stenographic cadre were created in the ration of 40:40:20 alongwith 19
PPS posts which is as under :-
|
|
Sanctioned
|
|
Steno.Gr.-III
|
464
|
|
Steno. Gr.-II
|
464
|
|
Sr. PA/Gr.I
|
232 (-19)*
|
|
Pr. Private Secretary
|
19*
(*these posts were created by upgrading 19 posts of
Gr.-I steno)
|
PRESENT STRUCTURE OF STENOGRAPHERS’
CADRE IN GNCT OF DELHI :
4. At
present vacancy position in April, 2015 of Stenographers
Service in the Govt. of NCT of Delhi in the following four posts are as under:-
|
Name of
Post
|
Group/
Classification
|
Scale of
Pay
|
Present
sanction Strength
|
Filled
|
Vacant
|
Resrv. for
ST
|
|
Steno
Gr. III
|
Group C (Non-Gazetted) / General
Central Service (Ministerial)
|
4000-6000
(Pre-revised)
PB-1 – 5200-20200 + GP 2400
|
566
|
143
|
423
|
42
|
|
Steno
Gr. II
|
Group B (Non-Gazetted) / General
Central Service (Ministerial)
|
5000-8000
(Pre-revised)
*5500-9000
w.e.f. 01.01.2006
PB-2 – 9300-34800 + GP 4600
|
499
|
446
|
53
|
37
|
|
Sr. PA/
Gr.I
|
Group B (Gazetted) / General Central
Service (Ministerial)
|
6500-10500
(Pre-revised)
*8000-13000
(On completion of 4 years)
w.e.f. 01.01.2008
PB-2 – 9300-34800 + GP 4800 &
PB-3 – 15600-39100 + GP 5400
|
228
|
137
|
91
|
17
|
|
Pr. Private Secretary
|
Group A
(Gazetted) / General Central Service
(Ministerial)
|
15600-39100
With GP 6600
In PB-3
|
19
|
9
|
10
|
1
|
PRESENT POSITION OF STAGNATION IN GNCT
OF DELHI :
5. Firstly,
it is quite apparent from the statement given above that the ratio of 40:40:20
of the Grade-I, II and III has got disturbed which was granted to
Stenographers’ cadre after delinking from DASS/DANICS Cadre, hence, apparently
the stenographic cadre have been deprived of number of posts which were
required to be upgraded at the level of Grade-II and Grade-I.
6. Above
statement also shows that a large number of vacancies at Gr-I & Gr-II level
are reserved for ST Category and same are lying vacant since there is not even
a single candidate of ST Category in the entire Cadre. These posts may, therefore, be got de-reserved
at least for one time so that unreserved incumbents can get benefit of
promotion against these reserved vacancies.
In this regard, may like to refer to Chapter-7 of “Brochure on
Reservation for SC, ST & Other Backward Classes in Services” of DoPT, GoI
(2014) on De-Reservation and guidelines thereof. In the said chapter the process of
de-reservation is laid down. If these
posts reserved for ST Category are to be kept reserved forever, if mandatory,
then equal number of posts may be enhanced by creation of posts at every level,
i.e. Grade-III, II, I and PPS for specific purpose.
7. Further,
it is pointed out that 1st cadre restructuring for Stenographers’
was done up to the level of Sr. P.A./Gr.-I only in the year 2008, and later on
Rules for Pr. Private Secretary were framed and only 19 posts were upgraded. It
can be seen that only 19 posts of PPS are insufficient and thus has not
appropriately addressed to the magnitude of the stagnation in the Cadre.
8. At
the time of creation of posts of PPS, only 19 posts were created by way of
upgradation with the assurance that for the time being 19 posts are being
created and later on number of posts of PPS shall be enhanced by relaxing the
entitlement criteria of the officers for level of Stenographic assistance as
has been done in CSSS but the assurance is yet to be meted out with regard to
relaxation of norms and creation of posts of PPS.
9. It
may be pertinent to mention that sufficient number of posts of PPS should be
created so that an incumbent may get at least three promotions in his overall
service career as per principle of natural justice and as observed by the Apex Court . As per
present structure of cadre most of the present Sr. P.A.s / Grade-I will not get
the benefit of third promotion to the post of PPS before they get
superannuated.
10. It
is apparent that the Government of NCT of Delhi has adopted pattern of CSSS for
restructuring of Stenographers Cadre (upto the level of Sr. P.A./Gr.I only) and
framed Service Rules on the same pattern in consultation with MHA, DoPT and
UPSC. But, unfortunately at the time of process of framing of abovesaid Service
Rules in Delhi Government, service conditions were not the same which are at
present and recommendations of 6th Central Pay Commission were not
available by that time.
11. Now,
as per recommendations of 6th Central Pay Commission and further
DoPT O.M.s and 3rd Cadre Review Report of Committee for CSSS dated
16.04.2015, wherein service conditions by relaxing the entitlement criteria of
the officers for level of Stenographic assistance and posts have been created
and upgraded.
Revised cadre strength
12. Status of CSSS
Personnel : Proposed Requirement
|
Sl. No.
|
Grade of CSSS officers
|
Present Sanctioned strength
|
Ratio in
%age
|
Proposed sanctioned strength
|
Ratio in %age
|
|
1
|
2
|
3
|
4
|
5
|
6
|
|
i)
1
|
PSO/Sr. PPS
|
143
|
13.2%
|
211
|
15.3%
|
|
ii)
2
|
PPS
|
780
|
855
|
||
|
iii)
3
|
PS
|
2090
|
30%
|
2090
|
30%
|
|
iv)
4
|
PA
|
2627
|
37.8%
|
1900
|
27.3%
|
|
v)
5
|
Steno Gr. D
|
1324
|
19%
|
1908
|
27.4%
|
|
vi)
6
|
Total
|
6964
|
|
6964
|
|
13. Accordingly, the same ratio of
percentage, as applicable in CSSS cadre, posts may be created in the Delhi
Govt. steno cadre, which is as under:-
|
|
Steno
Gr. III
|
Steno
Gr. II
|
Sr. PA/ Gr.I
|
Pr. Private Secretary
|
|
Present Sanctioned Posts
|
566
|
499
|
228
|
19
|
|
Proposal
as per Present Sanctioned Ratio in
CSSS
|
||||
|
Sanctioned posts proposed
|
249
|
496
|
394
|
173
(includes posts of Sr. PPS/PSO)
|
|
OR
|
||||
|
Proposal
as per Proposed Sanctioned Ratio
in CSSS
|
||||
|
Sanctioned posts proposed
|
358
|
358
|
395
|
201
(includes
posts of Sr. PPS/PSO)
|
Some
of the identified posts of senior officers to whom the stenographic assistance
of PPS level can be provided (Annexure-A).
14. Further,
it is also pointed out that the cadre of Stenographers’ was restructured (upto
the level of Sr.PA only) in the year 2008 and as per guidelines of DoPT after 5
years’ Service Rules can be amended and reviewed. In view of the facts and
circumstances mentioned above, restructuring of Stenographers’ cadre in GNCT of
Delhi is required to be done in all respects and upto all levels in parity with
CSSS.
15. TRENDS
OF PROCESS OF PROMOTIONS:
|
|
Promotion Year
|
Remarks
|
|
Steno Gr. III
|
Incumbents with more than 17 years
of service still waiting for even a single promotion to the post of
Grade-II. Last promotion list to the
post of Grade-II was issued in the year 2012.
|
Qualifying service is 5 years for
promotion to the post of Grade-II to
be modified to 10 years,
as per O.M. No. AB.14017/61/2008-Estt.(RR) dated 24.03.2009.
|
|
Steno Gr. II
|
2008 batch, i.e. stenos. With 27
years of service are still waiting for 2nd promotion to the posts
of Grade-I, due to non-updation of RRs with respect to reduction in
qualifying service as per DoPT guidelines.
|
Qualifying service is 8 years for
promotion to the post of Grade-I to be
modified as 2 years, O.M.
No. AB.14017/61/2008-Estt.(RR) dated 24.03.2009.
|
|
Steno. Gr.-I
|
After 2011 no promotion was given to
this category of post.
|
Qualifying service is 8 years for
promotion to the post of PPS to be
modified as 6 years, O.M.
No. AB.14017/61/2008-Estt.(RR) dated 24.03.2009.
|
16. COMPARATIVE
STATEMENT OF QUALIFYING SERVICE FOR PROMOTION:
The
hierarchy of Central Secretariat and Delhi Government with respect to
Stenographers is explained below in a tabular form:
|
|
Steno
Grade ‘D’
|
Steno
Grade ‘C’
|
Private
Secretary
|
Pr.
Private Secretary
|
Sr.
PPS
|
Pr.
Staff Officer (PSO)
|
|
Classification
and Pay Scales of CSSS
|
Group
C (Non-Gazetted)/ General Central Service (Ministerial)
5200-20200
with GP 2400 in PB-1
|
Group
B (Non-Gazetted)/ General Central Service (Ministerial)
9300-34800
with GP 4600 in PB-2
|
Group
B (Gazetted)/ General Central Service (Ministerial)
9300-34800
with GP 4800 in PB-2*
*15600-39100
with GP 5400 in PB-3
(On
completion of 4 years)
|
Group
A (Gazetted)/ General Central Service (Ministerial)
15600-39100
with GP 6600
in
PB-3
|
Group
A (Gazetted)/ General Central Service (Ministerial)
15600-39100
with GP 7600
in
PB-3
|
Group
A (Gazetted)/ General Central Service (Ministerial)
37400-65000
with GP 8700 in PB-4
|
|
Classification
and Pay Scales in GNCT of Delhi
|
Similar
(except
nomencla-ture)
|
Similar
(except
nomencla-ture)
|
Similar
(except
nomencla-ture)
|
Similar
|
This
post not available in the GNCT of Delhi
|
This
post not available in the GNCT of Delhi
|
|
Entitlement
of officers in CSSS
|
Desk
Officer/ Section Officers
|
Under
Secretary & Equivalent in Ministries/ Deptts.
|
Director/
Dy. Secy. & Equivalent in Ministries/ Deptt.
|
Jt.
Secy. & Equivalent
|
Addl.
Secy. & Equivalent Rank
|
Secy./
Spl. Secy. & Equivalent rank
|
|
Entitlement
of officers in GNCT of Delhi
|
|
|
Secy.
& Addl. Secy.
|
Pr.
Secy. & above
|
----
|
----
|
17. Above
statement clearly shows that there is requirement of restructuring of
Stenographers Cadre in GNCT of Delhi for keeping them at par with CSSS in all
respect including similar nomenclatures of posts of Stenographers’ Cadre in
GNCT of Delhi.
18. It
is pertinent to mention that mode of recruitment is same as for CSSS i.e. All
India Competitive Examination with similar eligibility criteria and presently
all the Stenographers Grade-II and above working in GNCT of Delhi have been
recruited through Staff Selection Commission prior to Delhi Subordinate Service
Selection Board.
19. Nomenclature
of posts in respect of Stenographic Cadre are also not changed since a very
long time and are required to be updated as per DoPT guidelines and recent 3rd
cadre review report of committee for CSSS dated 16.04.2015.
20. Duties
of all the categories have also been at par with CSSS.
21. Salient features of report of 3rd
Cadre Review Committee of CSSS dated 16.04.2015 for ready reference.
3rd Cadre Review
Committee of CSSS:- After due
research, by expert panel of 3rd Cadre Review Committee for CSSS,
following research based analysis has come out with the observations that
“Specific
mandate to review the structure of the CSSS so as to harmonize the functional
needs with the legitimate career expectations of its members and to suggest
measures to enhance the effectiveness of the Service.
We
should approach the issue in a holistic manner and arrived at its
recommendations keeping the larger public interest in view with the hope that
the suggested measures would enhance the effectiveness of the Service and usher
in better cadre management of the Central Secretariat Stenographers' Service in
future.
The
Committee was of considered view that the cadre structure of CSSS should be
such as to enable it to attract best talent in the service and provides the
members of the service with excellent possible career advancement opportunities
which, in turn, encourages competence and innovation, ensures capacity building
at all level and makes the service more efficient, effective and responsive.”
The specific
reference points are reproduced as under :-
Chapter-2 :
Structure of the Service
6. Over the last decade,
there has been a sea-change in the work environment in Central Ministries /
Departments due to IT innovations. This
has resulted in increase in efficiency and speed in performance of duties,
including those by the CSSS personnel also.
7. With increased working
on computers, demand for stenographic skill in work places has declined resulting
in decline in supply of skilled persons due to many training institutions
closing down. This trend is likely to
continue.
8. The restructuring
exercise of CSSS should look at the structure of the service which would be
sustainable in the long term keeping in view the functional aspects, reporting
hierarchy and reasonable career opportunities.
For sustainable cadre structure of CSSS, there is a need to:-
i)
Increase the
recruitment at Steno Grade D level.
ii)
Decrease the number
of posts at PA level.
iii)
Introduce additional
promotional avenues to meritorious officials.
iv)
Increase the number
of posts at PPS and Sr. PPS level.
9. Keeping the above
requirements in perspective, the Committee feels that there is a need to
increase the number of posts at Steno Grade ‘D’ levels this is the only feeder
cadre of CSSS. It may be mentioned that
the concept of e-Office has been introduced in the Central Secretariat. This is likely to reduce dependence on
personal staff for stenographic assistance in future. This would also necessitate a change in the
organization and staffing in future.
However, the recruitment at Steno Grade ‘D’ level needs to continue till
the Executive Assistant Scheme, which is under reference to the 7th
Pay Commission, is finalized. It is further
suggested that the recruitment of the increased posts may be phased out in 2
years to avoid bunching which may adversely affect the promotional
opportunities for the new recruits.
13. With a view to enlarge
the job profile and ensuring multi skilling of CSSS officials, Stenographers
Grade ‘D’ be also posted in sections.
This would provide them the requisite experience which would help them
in case they qualify the Assistant grade LDCE.
Chapter-3 : The way
forward:-
Keeping the existing scenario in view, the Committee
has examined the following possible routes to ensure a better cadre structure
which would increase the available manpower at the Central Secretariat for
efficient, effective and responsive governance.
I. Entitlement norms:
The Committee during its interaction with Associations
and representatives of the Ministries found that the actual staff posted at
senior level was much beyond the norms laid down vide OM dated 28th
October, 2005. The Committee has
examined this issue and has proposed revised norms for various levels in the
Central Government. These revised norms are placed at Annexure –V of the report, which is as under :-
Status of CSSS Personnel: Proposed
Requirement
|
S. No.
|
Category of officers
|
Existing entitlement
|
Proposed entitlement
|
|
1
|
Secretary/Spy. Secretary & Equivalent rank
|
PSO / Sr. PPS – 1
PA -1
|
PSO / Sr. PPS -1
PPS -1
PS -1
PA -1
|
|
2
|
Addl. Secretary & Equivalent Rank
|
PSO / Sr. PPS -1
PA -1
|
PSO / Sr. PPS -1
PPS -1
PA -1
|
|
3
|
Joint Secretary & Equivalent
|
PPS / PS -1
|
PPS -1
PS -1
Steno Gr. D -1
|
|
4
|
Director / Dy. Secy. & Equivalent in Ministries/
Department
|
PS -1
|
PS -1
|
|
5
|
In other participating/ attached offices of CSSS
|
PA -1
|
PS -1
|
|
6
|
Under Secretary & Equivalent in Ministries/
Departments
|
PA -1
|
PS / Steno Gr. D -1
|
|
7
|
Under Secretary in other participating / attached
offices of CSSS
|
PA / Steno Gr. D -1
|
PA / Steno Gr. D -1
|
|
8
|
Desk Officer / Section Officers
|
Steno Gr. D -1
|
Steno Gr. D -1
|
V. Increasing the number of
posts at PPS level:
Presently the sanctioned strength of PPS is 780. As per the entitlement proposed by the
Committee Secretary/Special Secretary/Addl. Secretary and Joint Secretary and
equivalent in the Government of India are entitled for PPS. Considering the functional requirement, 75
posts are proposed to be increased in this grade and thereby increasing the
sanctioned strength to 855. This will
also address the issue of stagnation in the feeder grade.
VI. Increasing the number of posts at Sr.
PPS level:
Presently the sanctioned strength of Sr. PPS is 143 out
of which 15% of the total posts of Sr. PPS and PPS can be operated at PSO
level. As per the entitlement proposed
by the Committee Secretary/Special Secretary/Addl. Secretary and equivalent in
the Government of India are entitled for a Sr. PPS/PSO. Therefore, 68 posts are proposed to be
increased in this grade keeping in view the functional requirement in the
Central Government. This will also address the issue of stagnation in the PPS
grade. With the staid increase the
sanctioned strength of Sr.PPS will be 211.
The existing provision of operating of 15% of the
total posts of Sr. PPS and PPS at PSO level shall continue.
VIII Additional promotional opportunity for
Steno Grade D:
Presently, the CSSS officials can avail of the
opportunity of entry into CSS at SO level through SO/PS grade LDCE conducted by
UPSC. There is a need to increase the
promotional avenues for deserving CSSS officials. An opening in this regard may be provided at
Assistant level of CSS through LDCE mode.
As per the existing recruitment rules 10% of the vacancies in Assistant
grade of CSS are filled through eligible officials from CSCS. This percentage is likely to increase in the
light of the recommendations of CSS Cadre Review Committee. Stenographers Grade ‘D’, who are graduates,
with 6 years of approved service may also be permitted to appear, along with
UDCs of CSCS, at the LDCE for entry into Assistant grade of CSS.
XI. Reserve in CSSS
Presently there is a provision of deputation reserve
of 20%, leave reserve of 3% and training reserve of 1% of the sanctioned
strength of Principal Private Secretary and above in the CSSS Rules, 2010.
Provision of Reserves as provided in CSSS Rules has,
however, never been operated so far perhaps for the reason that no methodology
has been in place. As in other services,
Reserve is to be operated in the entry grade.
In the case of, CSSS too, assessment of actual need for reserves and
reporting of vacancies at the lowest level or Steno Grade ‘D’ should be done in
advance. The Committee has accordingly
deliberated the issue with reference to guidelines of CRD of DoPT. The OM dated 11.2.2013 of CRD, DoPT lays down
the revised norms for reserves in the organized Group ‘A’ services as under:-
i)
Training Reserve - Not exceeding 1.5% of SDP
ii)
Leave Reserve - Not exceeding 1.5% of SDP
iii)
Deputation Reserve - Not exceeding 5% of SDP
iv)
Probationary Reserve
equal to the period of probation (x) DR batch size.
The CRD guidelines on probationary reserve may not be
applicable in the case of CSSS as the duration of training of DR Stenographers
Grade ‘D’ is only for a period of 6 weeks compared to 1-2 years in Group ‘A’
services. Therefore, reserves in CSSS
should operate against long leave and deputations only. In parity with the provisions under CSS
Rules, the Committee recommends that a reserve of 8% of the revised cadre
strength of PA and above levels in CSSS should be operated at Stenographers
Grade ‘D’ to meet the shortfall and Requirement of manpower across
Ministries/Departments. Other than
Stenographers Grade ‘D’, reserves in CSSS should not be maintained in any other
grade. CSSS Rules, 2010 should
accordingly be amended.
XII. Revised cadre strength
Status of CSSS Personnel : Proposed
Requirement
|
Sl. No.
|
Grade of CSSS officers
|
Present Sanctioned strength
|
Proposed
|
|
1
|
PSO/Sr. PPS
|
143
|
211
|
|
2
|
PPS
|
780
|
855
|
|
3
|
PS
|
2090
|
2090
|
|
4
|
PA
|
2627
|
1900
|
|
5
|
Steno Gr. D
|
1324
|
1908
|
|
6
|
Total
|
6964
|
6964
|
XIV. Residency Period
The CSSS Rules, 2010 provide for a residency period or
qualifying service in a grade as an eligibility criterion for promotion to the
next grade. The residency period is
specified for each grade and is computed on the basis of approved service
rendered in the feeder grade. Residency
requirements for promotion from one grade to the next higher grade are as
under:-
|
From
|
To
|
Mode of Recruitment
|
Residency period for promotion
|
|
Senior Principal Private Secretary
(Sr. PPS)
|
Principal Staff Officer (PSO) NFSG
Grade
|
Promotion
|
5 years of approved service in Sr.
PPS grade.
Or
10 years combined regular service in
PPS and Sr. PPS grade out of which 3 years in Sr. PPS grade.
(The proposal
for amending the RRs for providing 10 years combined approved service with
three years regular service at Sr.PPS
level is under process)
|
|
Principal Private Secretary (PPS)
|
Senior Principal Private Secretary
|
Promotion
|
5 years of approved service in PPS
Grade
|
|
Private Secretary (PS)
|
Principal Private Secretary
|
Promotion
|
6 years of approved service in PS
grade
|
|
Personal Assistant (PA)
|
Private Secretary
|
Promotion-SQ
|
5 years of approved service in PA
grade
|
|
LDCE
|
3 years of approved service in PA
grade
|
||
|
Stenographer Grade ‘D’
|
Personal Assistant
|
Promotion-SQ
|
10 years of approved service in
Steno Grade D
|
|
LDCE
|
6 years of approved service in Steno
Grade D
|
||
|
Stenographer Grade ‘D’
|
|
Direct Recruitment
|
|
PRAYER:-
22. Keeping
In view the justification, substantial facts and figures mentioned above it is
prayed that Stenographers’ Cadre in GNCT of Delhi be restructured accordingly.
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